Deficiency List App

Quick answer

What is a deficiency list app?

A deficiency list app is a mobile tool for capturing incomplete or defective construction work, assigning it to a trade, documenting it with photos, and producing a shareable report. Punch List & Site Audit keeps every deficiency's location, status, and photo evidence in one place from the first walkthrough to final sign-off, replacing the paper checklists and spreadsheets Canadian crews still drag around the job site. "Deficiency list" is the formal term in Canada, though "punch list" is used just as widely.

Learn more: how a construction deficiency list is structured.

What teams need from Deficiency List App

General contractors, builders, and site superintendents need a fast way to capture deficiencies and assign follow-up to the right trade.

Capture deficiencies with photos, note the exact location, and share a clean PDF report before the walkthrough ends.

How Punch List & Site Audit fits the workflow

Each deficiency can carry location, trade, status, due date, notes, and photo evidence in one record.

That keeps walkthroughs consistent and makes PDF reporting fast at the end of every visit.

Why crews keep it on site

Instead of paper notes or static spreadsheets, the whole deficiency list stays live in the field and easy to share.

General contractors, consultants, and owners review the same structured record from first walk to final sign-off.

How it works

From walkthrough to report in three steps

Punch List & Site Audit keeps capture, assignment, review, and handoff in one iPhone workflow.

Create the project

Start a site, client, or renovation project and keep each job separated with progress counts and search.

Capture every snag on site

Add title, notes, location, photos, status, priority, category, assignee, and due date as you walk — a few taps per item, then Save & Add Another to keep the walkthrough moving.

Generate the PDF before you leave

Turn the list into a client-ready PDF with photos and item details right on site — no laptop, no retyping it later. Pro unlocks clean branded reports, export, and iCloud sync.

Feature proof

Specific proof from the app

Each feature below maps to the actual Punch List & Site Audit workflow: capture, annotate, organize, filter, report, and hand off.

Capture

Add snags without slowing the walk

Record the issue, description, location, and photos in one form, then use Save & Add Another to keep moving.

Title, description, and location fields
Camera and photo-library capture
Rapid repeat entry for walkthroughs

Photos

Mark exactly what needs work

Annotate photos before they go into the report, so subcontractors can see the exact defect and location.

Draw, rectangle, circle, arrow, and text tools
Undo/redo, selectable annotations, and color controls
Annotated images save back to the item

Punch List status, priority, assignment, and due date controls

Accountability

Assign, prioritize, and date the work

Each snag can carry status, priority, category, assignee, and due date so the list is actionable before handoff.

Open, in progress, and closed statuses
Low, medium, and high priority chips
Assignee suggestions and quick due-date choices

Punch List PDF report preview with photos and item details

Reports

Turn the list into a client-ready PDF on site

Generate a PDF with item numbers, status, priority, due dates, assignments, and inline photos right there in the field — so the report is done before you leave, not back at a laptop that night.

Build the report in the field, no laptop required
Pro unlocks clean PDFs and company branding
Share from the iOS share sheet before you drive off

Punch List filter screen for open items and priority

Review

Find the right items fast

Search and filter snags by the fields teams actually use during closeout reviews.

Search title, description, location, category, and assignee
Filter by status, priority, category, and assignee
Grouped open, in-progress, and closed sections

Projects

Keep every site separated

Manage multiple projects with progress counts, project search, import, export, and iCloud sync for Pro workflows.

Project-level progress and open-item counts
Search across project name, client, and location
Pro unlocks project import/export and iCloud sync

Frequently asked questions

How does a deficiency list app work?

On a walkthrough you tap to add an item, record its location, trade, and status, attach one or more photos, and save. Punch List & Site Audit captures everything locally and offline, then lets you generate a PDF report on the device that you can share with subcontractors, owners, or consultants right from the site.

Does Punch List & Site Audit need a subscription?

Punch List & Site Audit is freemium. The free tier captures deficiencies with photos, statuses, priority, and a watermarked PDF preview built for iPhone walkthroughs, while Pro unlocks clean branded PDF reports, import/export, and iCloud sync.

Does a deficiency list app work offline?

The good ones do. Punch List & Site Audit captures items, photos, and notes fully offline and generates the PDF without a connection, which is essential in basements, shells, and remote sites across Canada where Wi-Fi and cell coverage are unreliable.

Can I share a deficiency list PDF with subcontractors?

Yes. Generate the PDF at the end of the walkthrough and share it through Mail, Messages, AirDrop, or any iOS share extension. Pro unlocks a clean branded report, and subcontractors can work straight from the shared PDF without installing the app.

What's the difference between a deficiency list app and a spreadsheet?

A deficiency list app keeps photos, location, trade, and status attached to each item and produces the report in one tap, on site. Spreadsheets lose photos, are awkward on a phone, and force you to retype the list back at the office, which slows closeout and introduces errors.

Related Guides

Run deficiency lists and site inspections from your iPhone

Download Punch List & Site Audit on iOS. Capture snags with photos, mark up what needs fixing, and produce a clean PDF report right there in the field — no laptop, no typing the list back up at the office that night.

Download on the App Store