Defect List App

Quick answer

What is a defect list app?

A defect list app is a mobile tool for recording incomplete or defective building work, assigning it to a trade, backing it up with photos, and turning it into a shareable report. Punch List & Site Audit lets you capture defects with photos on site and produce the finished PDF report right there in the field, so there's no laptop and no typing the list up back at the office. Every item keeps its location, status, and photo evidence in one place from first inspection through to practical completion.

Learn more: how a construction defect list is structured.

What teams need from Defect List App

Builders, site supervisors, and project managers need a fast way to log defects and assign rectification to the right trade.

Capture defects with photos, note the exact location, and share a clean PDF report before the walkthrough ends.

How Punch List & Site Audit fits the workflow

Each defect can carry location, trade, status, due date, notes, and photo evidence in one record.

That keeps PCI inspections consistent and makes PDF reporting fast at handover.

Why crews keep it on site

Instead of paper notes or static spreadsheets, the whole defect list stays live in the field and easy to share.

Builders, consultants, and homeowners review the same structured record from first inspection to final handover sign-off.

How it works

From walkthrough to report in three steps

Punch List & Site Audit keeps capture, assignment, review, and handoff in one iPhone workflow.

Create the project

Start a site, client, or renovation project and keep each job separated with progress counts and search.

Capture every snag on site

Add title, notes, location, photos, status, priority, category, assignee, and due date as you walk — a few taps per item, then Save & Add Another to keep the walkthrough moving.

Generate the PDF before you leave

Turn the list into a client-ready PDF with photos and item details right on site — no laptop, no retyping it later. Pro unlocks clean branded reports, export, and iCloud sync.

Feature proof

Specific proof from the app

Each feature below maps to the actual Punch List & Site Audit workflow: capture, annotate, organize, filter, report, and hand off.

Capture

Add snags without slowing the walk

Record the issue, description, location, and photos in one form, then use Save & Add Another to keep moving.

Title, description, and location fields
Camera and photo-library capture
Rapid repeat entry for walkthroughs

Photos

Mark exactly what needs work

Annotate photos before they go into the report, so subcontractors can see the exact defect and location.

Draw, rectangle, circle, arrow, and text tools
Undo/redo, selectable annotations, and color controls
Annotated images save back to the item

Punch List status, priority, assignment, and due date controls

Accountability

Assign, prioritize, and date the work

Each snag can carry status, priority, category, assignee, and due date so the list is actionable before handoff.

Open, in progress, and closed statuses
Low, medium, and high priority chips
Assignee suggestions and quick due-date choices

Punch List PDF report preview with photos and item details

Reports

Turn the list into a client-ready PDF on site

Generate a PDF with item numbers, status, priority, due dates, assignments, and inline photos right there in the field — so the report is done before you leave, not back at a laptop that night.

Build the report in the field, no laptop required
Pro unlocks clean PDFs and company branding
Share from the iOS share sheet before you drive off

Punch List filter screen for open items and priority

Review

Find the right items fast

Search and filter snags by the fields teams actually use during closeout reviews.

Search title, description, location, category, and assignee
Filter by status, priority, category, and assignee
Grouped open, in-progress, and closed sections

Projects

Keep every site separated

Manage multiple projects with progress counts, project search, import, export, and iCloud sync for Pro workflows.

Project-level progress and open-item counts
Search across project name, client, and location
Pro unlocks project import/export and iCloud sync

Frequently asked questions

How does a defect list app work?

As you walk the site you tap to add an item, set its location, category, and status, attach one or more photos, and save. Punch List & Site Audit keeps capture fully offline, then generates a PDF report on the device that you can hand to subbies, the builder, or the owner before you leave.

Does Punch List & Site Audit need a subscription?

Punch List & Site Audit is freemium. Capturing defects with photos, statuses, priorities, and a watermarked PDF preview is free, while the clean branded PDF report, import/export, and iCloud sync are unlocked with Pro.

Does a defect list app work offline?

The good ones do. Punch List & Site Audit records items, photos, and notes completely offline and builds the PDF without any connection, which matters on slabs, shells, and remote new-home sites where there's no reliable signal.

Can I share a defect list PDF with subbies?

Yes. Finish the inspection, generate the PDF on the spot, and share it by email, Messages, or AirDrop through the iOS share sheet. Subcontractors can work straight from the report without installing anything.

What's the difference between a defect list app and a spreadsheet?

A defect list app keeps the photo, location, category, and status attached to every item and produces the report in one tap. Spreadsheets drop the photos, are clumsy on a phone, and force you to retype the list later, which slows handover and introduces errors.

Related Guides

Run defect lists and handover inspections from your iPhone

Download Punch List & Site Audit on iOS. Capture snags with photos, mark up what needs fixing, and produce a clean PDF report right there in the field — no laptop, no typing the list back up at the office that night.

Download on the App Store