Property Deficiency Inspection

Quick answer

What is a property deficiency inspection?

A property deficiency inspection is the process of inspecting a home or building — typically a new build or a recently completed handover — and recording every defect, finish issue, and incomplete item so they can be put right before sign-off. Punch List & Site Audit captures each deficiency with a photo, room, and trade and generates the PDF report on your iPhone, on site, with no laptop and no writing it up later.

Learn more: new home deficiency inspections.

What teams need from Property Deficiency Inspection

Closeout teams need a simple way to log deficiencies, track corrections, and verify sign-off.

Each deficiency can carry a room, trade, priority, status, and photo trail all the way to sign-off.

How Punch List & Site Audit fits the workflow

Each deficiency can carry location, trade, status, due date, notes, and photo evidence in one record.

That keeps walkthroughs consistent and makes PDF reporting fast at the end of every visit.

Why crews keep it on site

Instead of paper notes or static spreadsheets, the whole deficiency list stays live in the field and easy to share.

General contractors, consultants, and owners review the same structured record from first walk to final sign-off.

How it works

From walkthrough to report in three steps

Punch List & Site Audit keeps capture, assignment, review, and handoff in one iPhone workflow.

Create the project

Start a site, client, or renovation project and keep each job separated with progress counts and search.

Capture every snag on site

Add title, notes, location, photos, status, priority, category, assignee, and due date as you walk — a few taps per item, then Save & Add Another to keep the walkthrough moving.

Generate the PDF before you leave

Turn the list into a client-ready PDF with photos and item details right on site — no laptop, no retyping it later. Pro unlocks clean branded reports, export, and iCloud sync.

Feature proof

Specific proof from the app

Each feature below maps to the actual Punch List & Site Audit workflow: capture, annotate, organize, filter, report, and hand off.

Capture

Add snags without slowing the walk

Record the issue, description, location, and photos in one form, then use Save & Add Another to keep moving.

Title, description, and location fields
Camera and photo-library capture
Rapid repeat entry for walkthroughs

Photos

Mark exactly what needs work

Annotate photos before they go into the report, so subcontractors can see the exact defect and location.

Draw, rectangle, circle, arrow, and text tools
Undo/redo, selectable annotations, and color controls
Annotated images save back to the item

Punch List status, priority, assignment, and due date controls

Accountability

Assign, prioritize, and date the work

Each snag can carry status, priority, category, assignee, and due date so the list is actionable before handoff.

Open, in progress, and closed statuses
Low, medium, and high priority chips
Assignee suggestions and quick due-date choices

Punch List PDF report preview with photos and item details

Reports

Turn the list into a client-ready PDF on site

Generate a PDF with item numbers, status, priority, due dates, assignments, and inline photos right there in the field — so the report is done before you leave, not back at a laptop that night.

Build the report in the field, no laptop required
Pro unlocks clean PDFs and company branding
Share from the iOS share sheet before you drive off

Punch List filter screen for open items and priority

Review

Find the right items fast

Search and filter snags by the fields teams actually use during closeout reviews.

Search title, description, location, category, and assignee
Filter by status, priority, category, and assignee
Grouped open, in-progress, and closed sections

Projects

Keep every site separated

Manage multiple projects with progress counts, project search, import, export, and iCloud sync for Pro workflows.

Project-level progress and open-item counts
Search across project name, client, and location
Pro unlocks project import/export and iCloud sync

Frequently asked questions

Who carries out a property deficiency inspection?

Homebuyers inspecting a new build, professional inspectors, landlords and agents documenting a property's condition, and main contractors at handover. The same room-by-room, photo-per-item workflow works for all of them.

What's the difference between a property deficiency inspection and a home survey?

A home inspection or appraisal assesses overall condition and value; a property deficiency inspection lists the specific defects and unfinished work the builder or developer needs to fix. Many buyers do both on a new home.

Can I do a property deficiency inspection on my phone?

Yes. Walk each room, photograph every issue, record its location and trade, and generate the PDF on site — no laptop required. It's faster than clipboard-and-camera and the report is ready immediately.

Does it work for rentals and move-in inspections too?

Yes. The same photo-backed item structure works for move-in and move-out condition reports and rental inventories, giving landlords and tenants a dated, defensible record.

How do I share the property deficiency report?

Generate the PDF and send it from the iOS share sheet by Mail, Messages, or AirDrop. Pro unlocks clean branded PDFs and iCloud sync, and the recipient doesn't need the app to read it.

Related Guides

Run deficiency lists and site inspections from your iPhone

Download Punch List & Site Audit on iOS. Capture snags with photos, mark up what needs fixing, and produce a clean PDF report right there in the field — no laptop, no typing the list back up at the office that night.

Download on the App Store